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Le Programme Alimentaire Mondiale recrute 01 Chargé d’Affaires Adjoint

Le Programme Alimentaire Mondiale recrute 01 Chargé d’Affaires Adjoint

 

Title: Business Support Assistant (Human Resources)- (female candidates are strongly encouraged to apply) N°32/2016

 

  • Contract type: Fixed Term
  • Grade: G4
  • Vacancy type: External
  • Duration : 1 year- Renewable
  • Duty Station : Dakar, Regional Bureau for West & CentraL Africa (RBD)
  • Closing date of application: Wednesday 21st September 2016 at 5:00PM

ORGANIZATIONAL CONTEXT

Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.

At this level, work is carried out under minimal supervision. Job holders are expec­ted to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.

JOB PURPOSE     

To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.

KEY RESPONSIBILITIES

Gather information with clear direction to support the drafting of documents and preparing reports by other staff.

Respond to queries and escalate where appropriate, in order to provide a timely and accurate service to clients.

Support processing and managing routine administrative and financial tasks in various functional areas, to contribute to the effective and timely management of resources.

Provide revision and proof-reading services for standard documents, to contri­bute to the development of accurate documentation.

Take responsibility for the maintenance of set standard systems agd files, to ensure information is accurate and readily available for the function.

Identify simple discrepancies in statistics and data, such as missing information, and report to senior staff in order to support clients to deliver their work.

Take responsibility for data integrity to facilitate availability of accurate informa­tion in corporate systems.

Provide guidance on routine business support methods and practices to junior colleagues to ensure services are delivered consistently and to the required standards.

Work with a variety of individuals, taking on feedback where appropriate to assist in business support delivery for staff.

OTHER POST REQUIREMENTS

4P theme: A/Purpose – B/People – C/Performance – D/Partnership

Capability Name Description of the behaviour expected for the proficiency level
A/Understand and communicate the Strategic Objectives Helps teammates articulate WFP’s Strategic Objectives.
A/Be a force for positive change Suggests potential improvements to team’s work processes to supervisor.
A/ Make the mission inspiring to our team Explains the impact of WFP activities in beneficiary communities to teammates
A/Make our mission visible in everyday actions Articulates how own unit’s responsibilities will serve WFP »s mission.
B/ Look for ways to strengthen people’s skills 1 rains junior teammates on new skills and capabilities.
B/ Create an inclusive culture Seeks opportunities to work with people from different backgrounds.
B/ Be a coach & provide constructive feedback Serves as a peer coach for colleagues in same area of work.
B/Create an « I will »/ » We will » spirit tracks progress toward goals and shares this infonnation on a regular basis with supervisor.

 

 

Capability Name Description of the behaviour expected for the proficiency level
C/Encourage innovation & creative solutions Explores ways lo consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
C/Focus on getting results Focuses on getting results and tracks trends in completiiTn rates for own tasks to identify opportunities for efficiency.
C/Make commitments and make good on commitments Takes responsibility for own tasks and notifies supervisor as sooh as possible of potential delays in meeting deadlines or commitments.
C/ Be Decisive independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
D/Connect and share across WFP units Suggests opportunities for partnering with other units to supervisor
D/Build strong external partnerships Identifies opportunities to work with colleagues and partners in the  field towards common goals.
D/Be politically agile & adaptable Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives
D/Be clear about the value WFP brings to partnerships Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs

QUALIFICATIONS AND EXPERIENCE

Education: Completion of secondary school education

Experience: Four or more years of progressively responsible work experience « in the relative business stream with experience in general administrative work

Knowledge & Skills:

  • Proficient in the use of office equipment and computer software packages, such as Microsoft Word.
  • Knowledge of work routines and methods in order to complete processes under minimal supervision.
  • Uses tact and courtesy to give and receive information to a wide range of indivi­duals.
  • Ability to identify data discrepancies and rectify problems requiring attention
  • Ability to offer guidance or basic on-the-job training to more junior staff

Language

Fluent in both oral and written Communication in English and French (level C).

HOW TO APPLY

Please provide: a) a motivation letter, b) an updated curriculum vitae, c) a P.11 forms (UN Personal History) along with d) photocopies of diplomas and certificates of services to your application. Please do not send originals documents as only short-listed applicants will be contacted.

Send your application to the following address: To The Regional Human Resources Officer UNWFP, 10 Avenue Pasteur x Rue Galliéni, BP. 6288 Dakar Etoile – Senegal before the closing date under confidential cover clearly indicating 1/ the title of the Job « Senior Human Ressources Associate « and 2/the vacancy announcement N°31/2016 or by email with all the attachments of__ your application file to the following email address: dakarrb.recruitment@wfp.org

Applications received after the deadline will not be considered.

Position open to Senegalese nationals and holders of Senegalese residence permit.

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